Job Opportunity – Ulkatcho First Nation
Human Resources Assistant
Position Summary
The successful candidate will work under the direction of the Human Resources Generalist or Human Resources Director. If you’re creative, smart, hands-on, and look forward to helping shape an organization with a clear direction for moving the community and its people forward and earning its reputation as an amazing place to work, then you might be our kind of people.
- Administrative Support to HR Director
Provide daily administrative support, including scheduling, document preparation, and coordination of HR activities.
- HR Department Organization
Develop and maintain organized filing systems (both physical and electronic), manage employee records, and create tracking tools to support HR operations.
- Recruitment & Onboarding Support
Assist with job postings, applicant tracking, interview scheduling, reference checks, and preparation of onboarding materials and documentation.
- Workforce Planning Support
Maintain vacancy reports and staffing trackers, and assist with data collection and reporting related to workforce planning.
- Policy & Document Management
Organize HR policies, templates, and forms, and support drafting or revising documents as directed.
- Training & Development Coordination
Coordinate training schedules and maintain accurate training records.
- General HR Operations Support
Provide administrative, logistical, and records management support across HR functions while maintaining strict confidentiality.
Daily and Monthly Responsibilities:
- Provide administrative and coordination support to the HR Generalist in the delivery of HR programs and initiatives aligned with organizational priorities.
- Schedule meetings, prepare materials, take minutes, and follow up on action items related to employee relations, performance discussions, and HR projects.
- Support onboarding and offboarding processes, including preparing documentation, coordinating orientations, tracking probation periods, and ensuring required forms are completed.
- Maintain and update employee files and HR information systems, ensuring accuracy, confidentiality, and compliance with applicable policies and legislation.
- Assist with drafting, formatting, and updating HR policies, procedures, templates, and internal communications.
- Respond to routine employee inquiries and direct more complex matters to the HR Generalist as appropriate.
- Conduct research on HR best practices, employment standards, and workplace policies to support program development and continuous improvement.
- Collect, compile, and maintain HR data; assist in preparing regular and ad hoc reports, surveys, and tracking documents.
- Support coordination of training sessions, workshops, and employee engagement initiatives.
- Assist with Health and Safety administration, including scheduling meetings, maintaining records, and tracking action items.
· Liaise with external vendors and service providers as directed, supporting documentation and communication processes.
· Support the preparation and tracking of HR-related documentation, proposals, and reporting requirements.
· Handle sensitive and confidential information with discretion and professionalism.
· Perform other administrative and support duties as assigned by the HR Generalist or Chief Financial Officer.
Skills and Qualifications
· Diploma in human resources, business administration and/or willing to take training.
· A minimum of one (1) year of experience in human resources, or business administration.
· We’ll consider an equivalent combination of education and experience.
· Exceptional communication skills – Excellent verbal and written communication with 100% fluency in English.
· Ethical and unbiased mindset.
· Committed to fair process, transparency, and structurally fair service provision.
· Adept at problem solving and conflict resolution.
· Working knowledge of HR policies and systems.
· Familiarity with HR software and working knowledge of MS Office.
· Demonstrated ability to interpret and make decisions in accordance with human resources policies, procedures, and employment standards under the Canada Labour Code
· Environmental and industry trends impacting organizations and shaping the future of work and future workforces.
· Ability to maintain a high level of confidentiality.
Preferred Qualifications:
Chartered professionals in Human Resources (CPHR) or Certified Indigenous Human Resources Professional (CIHRP) designation are an asset.
Hours of Work: Normal day shifts – 8:30 AM-4:30 PM. non-normal shifts may be required.
Pay Grade: Starting Wage $25.64–$29.05 per hour (depending on education & experience)
Interview Process:
· Only shortlisted candidates will be contacted
· Two-step interviews (Interview & written assignment)
· Criminal record check
· Reference Check
Posting Date: February 28, 2026.
Internally posted for one week until March 7, 2026.
External posting scheduled for March 8, 2026.
Application Deadline:
March 28, 2026
How to Apply:
Please email your resume and cover letter to hr@ulkatcho.ca. Please include “Human Resources Assistant” in the subject line. Or drop off at the reception counter at the band office. Ulkatcho First Nation thanks all applicants for their interest, however, only those selected for an interview will be contacted.
In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights Code, it is UFN policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.