Job Opportunity

Office Manager - Full Time

Job Summary

The Office Manager will endeavor to provide administrative support, focusing on the management of the Administration facility and Band owned buildings/assets.

Duties of the Office Manager:

·         Establishing maintenance schedule for UFN Administration buildings and capital assets

·         Establish booking and check-out procedures for the Community Hall and ensure it is cleaned to acceptable standards at check out.

·         Develop and Implement Hall booking procedures.

·         Track, maintain and assign UFN equipment as needed

·         On-boarding new employees in the areas of office procedures, and equipment. Including telephones, voicemail, photocopier, fax, and scanner and email procedures

·         Supervise and train receptionist

·         Act as point of contact for technical services administered by outside agencies, with contract particulars subject to Band Manager approval

·         Maintain inventory of office supplies

·         Collect and deliver mail for all UFN departments, including the Nagwuntl’oo School

·         Ensure postage meter supplies and rates are current

·         Track expenditures for all activities

·         Produce a community newsletter with input from all departments.

·         Provide postings to community and on websites and social media.

·         Other duties as UFN sees fit to include

·         Seek and apply for at least one grant per fiscal year that will support or enhance this department

·         Assists Operations Manager as needed. 

 

Qualifications

·         Bachelor’s degree in Business Administration or MBA.

·         Exceptional communication skills- Excellent verbal and written communication with 100% fluency in English, interpersonal skills, and ethical mindset.

·         Minimum of two (2) year experience to the duties and responsibilities outlined above.

·         Skill in computers and related software applications.

 

Skills and Abilities

·         Good organizational skills

·         Good at file management

·         Adept to problem-solving and conflict resolution

·         Able to communicate effectively (verbal and written).

·         Strong ability in using MS Office including Word, Excel, PowerPoint, and Outlook.

·         Demonstrated ability to successfully establish and maintain respectful, productive, and cooperative working relationships

·         Strong ethics and knowledge of confidentiality

·         Familiar with the use of lamination machines.

 

Conditions of Employment

·         Must be able to obtain and maintain a Criminal Records Check

·         Must be able to obtain and maintain a valid BC Driver’s License

·         Operates as part of a team and is flexible about the boundaries and functions of the job

·         Good interpersonal skills with the ability to support individuals to access resources, and problem solve

·         Strong administrative skills with attention to detail

·         Intermediate skills with Microsoft Office (You can use large number of functions and feel confident using the program)

·         Ability to communicate clearly to individuals

·         Good integrity and professionalism

·         Strong team player with excellent teambuilding skills

·         Lifestyle consistent with the importance and responsibilities of the position Creates an environment where open honest communication is valued and develops strong, cooperative relationships

·         Quality – Sets and attains quality standards that meet or exceed requirements

·         Planning and Organizing – Establishes and plans a clear course of action, involving others as appropriate, managing activities and monitoring results to accomplish specific goals and timetables

·         Initiative – Is a self-starter, seeking out or taking the initiative to get work done

·         Maintains open and professional communications with co-workers, board members and all others who do business with the society or member bands

·         Agree to abide by the UFN confidentiality policy

·         Ensures that all internal and external deadlines are met

·         Takes responsibility for identifying and upgrading of personal skills necessary to perform job duties

·         Successfully completes all training courses undertaken at the direction of Band Administrator or Supervisor

·         Recognizes and respects all cultural diversity and understands Aboriginal culture

 

Interview Process:

·         Only shortlisted candidates will be contacted.

·         Two step interviews (Interview & written assignment)

·         Criminal record check

·         Reference Check

 

Application Deadline: Open until filled

How to Apply:

Please email your resume and cover letter to hr@ulkatcho.ca. Please include “Office Manager - 3 month term in the subject line. Or drop off at the reception counter at the band office.